The University of Hull Privacy Policy

University of Hull Details:

The University of Hull is a registered data controller with the Information Commissioner’s Office.

The registered address is:

The University of Hull

Cottingham Road

Hull

HU6 7RX

The record of registration can be found here: https://ico.org.uk/ESDWebPages/Entry/Z5907252

The University of Hull’s Data Protection Officer can be contacted on: dataprotection@hull.ac.uk

SENTINEL Plus privacy notice

The University of Hull and Astra Zeneca will process the personal data entered into this website. Your personal data will be collected and processed only for the purpose of allowing the University of Hull and Astra Zeneca to communicate with you regarding the SENTINEL Plus project. Data you provide may be used for the purposes of internal reporting on SENTINEL Plus activity.

The Astra Zeneca privacy notice is also available on this website.

For the avoidance of doubt the University of Hull is the data controller for the personal data collected via this website.

The information that you provide will be held in accordance with the Data Protection Act 2018.

The University will not disclose your personal data to any external third party other than Astra Zeneca UK (You are required to give us permission to do so as part of the completion of the contact form), unless we are required to do so by law.

The personal data that you provide the University of Hull will be held by the University of Hull in compliance with our Retention Schedule.

Under the General Data Protection Regulation, the University must establish a legal basis for processing your personal data and communicate this to you. The legal basis for processing your personal data is:

Consent: the individual has given clear consent for you to process their personal data for a specific purpose.

Where your data is stored

Your personal data will be processed and stored by a third-party processor, Bluestorm on behalf of the University of Hull. Bluestorm host the SENTINEL Plus website on their own servers and hold a Cyber Essentials certification.

Data you provide to this website will be transmitted to the University of Hull and AstraZeneca via email. For details on how AstraZeneca process your personal data see their Privacy Notice.

The University of Hull - Hull York Medical School (HYMS) email is provided by Microsoft under their Office365 license. Data is stored in UK data centres. Microsoft as data processor contractually agree to not use personal data for advertising or data mining purposes. Further details on Microsoft Office 365 data security and GDPR compliance is available here:

https://www.microsoft.com/en-us/trustcenter/privacy/gdpr

Your right of access to your personal data

You have a right to request a copy of the information that we hold about you. If you would like to request a copy of some or all of your personal data, please contact the University’s Information Compliance Department

We want to make sure that your personal data is accurate and up to date. You may ask us to correct or remove information that you think is inaccurate.

Your other rights as a data subject

The GDPR provides you, as a data subject, with a number of rights in relation to your personal data. You have the right to withdraw your consent where that is the legal basis of our processing, have inaccuracies in the personal data that we hold about you rectified, a right to erasure, to request that the processing of your personal data be restricted, to object to certain processing activities and to complain to the Information Commissioner's Office about the way we process your personal data.

Changes to our privacy notice

We will keep our privacy notice under regular review and we will place any updates on this web page and inform data subjects of this change

Who do I contact if I want to know more?

For further information about your right to access information we hold about you, or to make a complaint about the way in which we are handling your personal information please visit our Governance and Information Compliance pages or contact the Governance and Information Compliance Team at dataprotection@hull.ac.uk

If you are not satisfied with our response or wish to raise a complaint with our supervisory body, you may complain to the Information Commissioner’s Office.

Cookies

What is a cookie?

Cookies are small data files websites store on your device to improve your user experience by enabling that website to ‘remember’ you, either for the duration of your visit (using a ‘session cookie’) or for repeat visits (using a ‘persistent cookie’). Cookies do lots of different jobs, like letting you navigate between pages efficiently, storing your preferences, and generally improving your experience of a website. Cookies make the interaction between you and the website faster and easier. If a website doesn’t use cookies, it will think you are a new visitor every time you move to a new page on the site – for example, when you enter your login details and move to another page it won’t recognise you and it won’t be able to keep you logged in.

What is in a cookie?

Each cookie is unique to your web browser. It will contain some anonymous information such as a unique identifier and the site name and some digits and numbers. It allows a website to remember things like your preferences or what’s in your shopping basket.

What to do if you don’t want cookies to be set

Some people find the idea of a website storing information on their device a bit intrusive. Although this is generally quite harmless, you may not, for example, want to see advertising that has been targeted to your interests. If you prefer, it is possible to block some or all cookies, or even to delete cookies that have already been set; but you need to be aware that you might lose some functions of the website. You can remove cookies cookies by going into your browsers control panel/preferences.